Mandated by the state and federal employment law, labor law posters must be displayed in prominent positions by all employers paying one or more workers, and failure to do so, could result in a hefty fine, penalty or even a lawsuit. Read on to find answers to some of the most commonly asked labor law poster questions:
Should posters be in Spanish, too?
In Arizona, California, Florida, Georgia, New Mexico, North California, New York and Texas, if you have more than 5% of employees who speak English as a second language, then you are required by law to display the posters in Spanish.
Can posting requirements be met by electronic labor law posters?
No, at this moment in time, state and federal employment notices must by physically posted in order to meet legal requirements.
Where exactly should the posters be displayed?
In any area that is commonly frequented by all employees. Some examples are bulletin boards in break rooms, above time clocks, employee lounges or cafeterias and lunch rooms.
When must labor law posters be updated or replaced?
Whenever the language of the employment law changes (these will be classed as mandatory changes or updates), state and federal labor law posters must be replaced. Always check your posters regularly to make sure you have the most up-to-date versions.
What are the fines for not correctly displaying, or not updating labor law posters?
Fines can vary according to the poster and the agency requiring it, and range from $110 to $10,000. Top fines are usually only applied if the employer in question repeatedly ignores or violates the law.
How can you check if your labor laws are current and compliant?
Agencies dealing with labor laws and payroll in general, will be able to tell you whether your posters are in accordance with the law, or they may even have an online facility for you to check yourself. Should your labor law posters not include the latest versions, you could be out of compliance and should have them updated at the earliest opportunity.
How can you get labor law posters?
While you can locate, download and print the required posters from state and federal agencies, the process is fairly long winded, and as employers are required to have and display the latest employment law posters, it’s not always easy to find the relevant information and determine what’s mandatory, and what isn’t. Finding a professional agency who specialize in labor law, HR and payroll is a much more efficient way to get the right posters and the most up-to-date information. When you sign up with them, they’ll notify you every time the state and federal employment laws have a mandatory change, to ensure you’re always compliant.
Are your labor law posters up to date and correctly displayed?